Back to The HVAC Growth System Pro: 90-Day Business Transformation

18 Calculators

Interactive Calculators

Model your revenue metrics in real time. Adjust the inputs to see how pipeline coverage, deal velocity, and compensation scenarios change for residential hvac (heating, ventilation, and air conditioning).

Break-Even Analysis by Service Type

Calculate break-even points for repairs, replacements, maintenance, and overall business.

Inputs

Monthly Fixed Costs ($)$45,000

Average Repair Ticket ($)$420

Repair Gross Margin (%)50%

Average Replacement Ticket ($)$9,500

Replacement Gross Margin (%)22%

Membership Monthly Fee ($)$29

Maintenance Gross Margin (%)65%

Repair Mix (% of calls)70

Replacement Mix (% of calls)20

Maintenance Mix (% of calls)10

Results

Repair Contribution Margin

—

Replacement Contribution Margin

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Maintenance Contribution Margin

—

Weighted Avg Contribution Per Call

—

Monthly Break-Even Calls

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Monthly Break-Even Revenue

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Customer Acquisition Cost (CAC) by Channel

Calculate true CAC across all marketing channels including hidden costs like labor, software, and creative production.

Inputs

Channel Name—

Direct Ad Spend ($)$4,000

Labor Cost (management, creative) ($)$800

Software/Tools Cost ($)$200

Creative Production Cost ($)$300

Leads Generated120

Booking Rate (%)68%

Close Rate (%)55%

Results

Total Channel Cost

—

Booked Appointments

—

New Customers Acquired

—

CAC Per Lead

—

True CAC Per Customer

—

Seasonal Cash Flow Forecast Calculator

Forecast monthly cash flow for HVAC businesses accounting for seasonal revenue patterns, maintenance agreement recurring revenue, and expense management.

Inputs

Annual Revenue Target$1,200,000

Monthly Maintenance Recurring Revenue$10,000

Peak Season Revenue % (Jun-Aug)$35

Shoulder Season Revenue % (Mar-May, Sep-Nov)$45

Off Season Revenue % (Dec-Feb)$20

Monthly Fixed Overhead35,000

Labor Cost % of Revenue$35

Materials Cost % of Revenue$25

Cash Reserve Target (months of overhead)3

Peak Season Marketing Boost %50

Results

Peak Season Monthly Net

—

Shoulder Season Monthly Net

—

Off Season Monthly Net

—

Projected Annual Net Profit

—

Recommended Cash Reserve

—

MRR Covers % of Overhead

—

Churn Impact Simulator

Model the financial impact of customer churn and membership cancellation on revenue, profit, and lifetime value.

Inputs

Total Active Customers2,500

Active Memberships600

Membership Monthly Fee ($)$29

Non-Member Annual Churn (%)35%

Member Annual Churn (%)8%

Avg Annual Value Per Non-Member ($)$450

Avg Annual Value Per Member ($)$850

Customer Acquisition Cost ($)$125

Target Member Churn Reduction (%)3%

Results

Current Membership ARR

—

Non-Members Lost Per Year

—

Members Lost Per Year

—

Total Annual Revenue Lost to Churn

—

Cost to Replace Lost Customers

—

Members Saved with Retention Program

—

Annual Revenue Saved

—

ROI on Retention Investment

—

HVAC Customer Lifetime Value Calculator

Calculate the total lifetime value of HVAC customers by segment including maintenance agreement members, replacement customers, and repair-only customers.

Inputs

Customer Type0

Average Annual Revenue$500

Gross Margin %50%

Customer Lifespan (Years)8

Customer Acquisition Cost200

Replacement Revenue (if applicable)$12,000

Expected Referrals1

Results

Customer Lifetime Value

—

CLV vs Acquisition Cost

—

Annual CLV

—

Scenario Modeling

Scenario	Attainment	Total Earnings
Maintenance Member	%	—
Repair Customer	%	—
Replacement Customer	%	—

Equity & Business Value Builder

Estimate current business valuation and model how strategic improvements affect sale price over time.

Inputs

Annual Revenue ($)$2,500,000

Net Profit Margin (%)14%

Owner Salary ($)$120,000

Annual Depreciation ($)$18,000

Interest Expense ($)$8,000

One-Time/Discretionary Expenses ($)$12,000

Maintenance Membership ARR ($)$340,000

Valuation Multiple (Low)2

Valuation Multiple (High)3.5

Target Revenue in 3 Years ($)$4,000,000

Target Margin in 3 Years (%)18%

Results

Seller's Discretionary Earnings (SDE)

—

Recurring Revenue Weight

—

Current Valuation (Conservative)

—

Current Valuation (Optimistic)

—

3-Year Valuation (Conservative)

—

3-Year Valuation (Optimistic)

—

Potential Value Growth

—

Fleet Vehicle Cost Per Mile Calculator

Calculate true cost per mile for each service vehicle including depreciation, fuel, maintenance, insurance, and registration.

Inputs

Vehicle Purchase Price ($)$45,000

Expected Lifespan (years)7

Annual Miles Driven28,000

Miles Per Gallon16

Fuel Price Per Gallon ($)$3.6

Annual Insurance ($)$2,400

Annual Maintenance & Repairs ($)$3,200

Annual Registration & Fees ($)$450

Vehicle Wrap Cost (one-time)2,800

Tools & Inventory in Vehicle ($)$8,000

Results

Annual Depreciation

—

Annual Fuel Cost

—

Total Annual Vehicle Cost

—

True Cost Per Mile

—

Vehicle Cost Per Service Call

—

Tool/Inventory Cost Per Call

—

Google LSA ROI Calculator

Measure return on investment for Google Local Service Ads including cost per lead, cost per booked job, and revenue generated.

Inputs

Monthly LSA Budget ($)$4,000

Leads Generated120

Booking Rate (%)68%

Average Ticket ($)$850

Close Rate (%)55%

Membership Enroll Rate from LSA (%)18%

Membership Lifetime Value ($)$1,400

Results

Cost Per Lead

—

Booked Appointments

—

Cost Per Booking

—

Closed Jobs

—

Immediate Revenue

—

Memberships Sold

—

Membership Future Value

—

Total ROI (x)

—

IAQ Upsell Profitability Calculator

Calculate margin, attachment rate impact, and annual revenue potential from indoor air quality accessory sales.

Inputs

Monthly Service Calls150

IAQ Attachment Rate (%)22%

Avg IAQ Bundle Price ($)$799

Avg IAQ Bundle Landed Cost ($)$220

Labor Hours Per Bundle0.8

Labor Rate Per Hour ($)$45

Commission Per Bundle ($)$35

Results

Bundles Sold Monthly

—

Bundles Sold Annually

—

Monthly IAQ Revenue

—

Annual IAQ Revenue

—

Monthly Gross Profit

—

Gross Margin %

—

Lead Source ROI Calculator

Calculate cost per lead, cost per sale, and return on investment for every HVAC marketing channel.

Inputs

Marketing Channel0

Monthly Marketing Spend2,000

Leads per Month25

Lead-to-Appointment Rate %70%

Appointment Close Rate %40%

Average Job Value$10,000

Gross Margin %50%

Results

Cost Per Lead

—

Cost Per Appointment

—

Cost Per Sale

—

Monthly Sales from Channel

—

Monthly Revenue

—

Monthly Gross Profit

—

ROI %

—

Return Multiple (x)

—

google lsa Benchmarks

cost per lead: 60close rate: 35roi: 800

google ppc Benchmarks

cost per lead: 100close rate: 30roi: 500

facebook Benchmarks

cost per lead: 80close rate: 25roi: 400

direct mail Benchmarks

cost per lead: 200close rate: 30roi: 300

referrals Benchmarks

cost per lead: 25close rate: 55roi: 2000

Maintenance Agreement Economics Calculator

Calculate the profitability of maintenance agreement programs including cost to deliver, optimal pricing, and break-even analysis.

Inputs

Monthly Membership Price35

Tune-up Visits per Year2

Labor Cost per Visit65

Vehicle Cost per Visit20

Materials per Visit15

Annual Overhead per Member30

Avg Annual Repair Revenue per Member$400

Repair Margin %55%

Replacement Conversion %60

Average Replacement Value$12,000

Results

Annual Revenue per Member

—

Annual Cost per Member

—

Gross Profit per Member

—

Gross Margin %

—

Total Annual Value (incl. repairs)

—

5-Year Member Lifetime Value

—

Marketing Budget Allocator

Optimize marketing spend allocation across channels based on historical ROI, target CAC, and revenue goals.

Inputs

Monthly Revenue Target ($)$150,000

Average Ticket ($)$750

Lead-to-Sale Close Rate (%)52%

Google LSA ROAS7.5

Google Search ROAS4.2

Facebook/Instagram ROAS3.8

Direct Mail ROAS5.5

Referral Program ROAS12

Max Marketing Budget (% of Revenue)8

Results

Leads Needed Per Month

—

Maximum Marketing Budget

—

Google LSA Budget

—

Google Search Budget

—

Social Media Budget

—

Direct Mail Budget

—

Referral Program Budget

—

Projected Revenue from Budget

—

System Replacement Pricing Calculator

Calculate profitable three-tier pricing for HVAC system replacements with proper markup, labor, and margin targets.

Inputs

Equipment Cost (to you)4,000

Materials Cost (thermostat, pad, etc.)400

Estimated Labor Hours10

Loaded Labor Rate per Hour55%

Permit Cost150

Sales Commission %8

Target Margin - Good Tier42%

Target Margin - Better Tier48%

Target Margin - Best Tier52%

Better Tier Equipment Upgrade Cost1,200

Best Tier Equipment Upgrade Cost2,800

Results

Good Tier Price

—

Better Tier Price

—

Best Tier Price

—

Good Tier Gross Margin

—

Better Tier Gross Margin

—

Best Tier Gross Margin

—

Good Tier Profit Dollars

—

Better Tier Profit Dollars

—

Best Tier Profit Dollars

—

12-Month Revenue Forecasting Model

Project monthly and annual revenue based on call volume, average ticket, close rates, and seasonality factors.

Inputs

Average Monthly Service Calls120

Average Service Ticket ($)$680

Monthly Replacement Leads15

Replacement Close Rate (%)45%

Average Replacement Ticket ($)$9,800

Active Maintenance Members400

Membership Monthly Fee ($)$29

Q1 Seasonality Multiplier0.85

Q2 Seasonality Multiplier1.15

Q3 Seasonality Multiplier1.25

Q4 Seasonality Multiplier0.75

Monthly Growth Rate (%)2%

Results

Monthly Service Revenue

—

Monthly Replacement Revenue

—

Monthly Membership Revenue

—

Base Monthly Revenue

—

Projected Annual Revenue

—

Seasonal Demand Forecasting Calculator

Predict call volume, revenue, and staffing needs by month based on historical data, weather patterns, and marketing spend.

Inputs

Historical Peak Monthly Calls180

Historical Low Monthly Calls45

Marketing Spend vs Last Year (1.0 = same)1.15

Active Maintenance Members300

Average Ticket ($)$850

Seasonal Curve Multiplier by Month (JSON object)—

Results

Predicted New Calls

—

Predicted Maintenance Calls

—

Total Predicted Calls

—

Predicted Monthly Revenue

—

Required Technician Shifts

—

Estimated Fuel Cost

—

Team Capacity & Hiring Planner

Calculate current team capacity, identify when to hire, and project revenue at different headcount levels.

Inputs

Current Technicians6

Avg Calls Per Tech Per Day3

Working Days Per Month22

Average Ticket ($)$750

Target Monthly Call Growth30%

New Tech Ramp-Up (months)3

New Tech Productivity Month 1 (%)40%

New Tech Productivity Month 2 (%)70%

New Tech Productivity Month 3 (%)90%

Loaded Cost Per Tech/Month ($)$6,500

Results

Current Monthly Capacity (Calls)

—

Current Monthly Revenue

—

Additional Calls Needed

—

Technicians to Hire

—

Revenue at Growth Target

—

Additional Monthly Payroll

—

ROI on New Hire

—

Technician Commission & Payroll Calculator

Calculate total technician compensation including hourly wages, overtime, spiffs, recurring commissions, and accessory commissions.

Inputs

Hourly Wage ($)$28

Hours Worked44

Memberships Sold6

Membership Spiff ($ each)$25

Recurring Commission Rate (%)2%

Technician's Active Memberships80

Avg Membership Monthly Value ($)$29

Accessory Sales ($)$450

Accessory Commission Rate (%)5%

Replacement Bonuses ($)$200

Results

Regular Pay

—

Overtime Pay

—

Membership Spiffs

—

Recurring Commissions

—

Accessory Commissions

—

Total Weekly Compensation

—

Technician Productivity Calculator

Calculate and optimize technician productivity metrics including revenue per hour, billable percentage, and efficiency ratios.

Inputs

Weekly Revenue$10,000

Number of Technicians2

Hours per Week per Tech40

Billable Hours per Tech per Week28

Total Jobs per Week20

Callbacks per Month2

Average Drive Time Between Jobs (minutes)25

Loaded Labor Cost per Hour50

Results

Revenue per Technician per Week

—

Revenue per Paid Hour

—

Revenue per Billable Hour

—

Billable Hour %

—

Average Ticket Size

—

Monthly Callback Rate %

—

Labor Cost % of Revenue

—

Efficiency Score (vs. Target)

—