Back to The MSP Growth System — Premium Edition

12 Calculators

Interactive Calculators

Model your revenue metrics in real time. Adjust the inputs to see how pipeline coverage, deal velocity, and compensation scenarios change for it & managed services providers (msps).

Calculate total cost of compliance programs including initial and ongoing costs

Inputs

Framework (SOC2/HIPAA/CMMC)—

Initial Assessment Cost ($)$12,000

Monthly Management Cost ($)$4,000

External Audit Cost ($)$15,000

Compliance Tool Cost ($/month)$800

Internal Staff Hours/Month20

Internal Staff Rate ($/hr)$75

Months to Certification12

Results

Total First Year Cost

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Ongoing Annual Cost

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3-Year Total Investment

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Monthly Amortized Cost (3yr)

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Calculate NRR, expansion revenue, and churn impact on MSP growth

Inputs

Starting MRR ($)$50,000

New Client MRR Added ($)$8,000

Churned MRR Lost ($)$2,500

Expansion MRR from Existing ($)$4,500

Contraction MRR (downgrades) ($)$1,000

Period (Months)12

Results

Gross Revenue Retention (%)

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Net Revenue Retention (%)

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Net Growth Rate (%)

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Ending MRR

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Annual Run Rate

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Calculate Net Revenue Retention to measure client base growth or contraction

Inputs

Starting MRR ($)$85,000

Expansion from Seat Additions ($)$3,500

Expansion from Tier Upgrades ($)$2,500

Expansion from Add-Ons ($)$2,500

Churn from Cancellations ($)$1,500

Churn from Downgrades ($)$600

Churn from Seat Reductions ($)$500

Results

Total Expansion MRR

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Total Churned MRR

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Ending MRR

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Net Revenue Retention (%)

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Gross Churn Rate (%)

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Expansion Rate (%)

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Net Growth from Existing Clients (%)

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Calculate required pipeline activity to hit new MRR targets

Inputs

Target New MRR ($)$30,000

Average New Deal Size ($)$3,500

Proposal-to-Close Rate (%)35%

Discovery-to-Proposal Rate (%)45%

Prospect-to-Meeting Rate (%)20%

Lead-to-Prospect Qualification Rate (%)25%

Results

New Clients Needed (90 Days)

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Proposals Needed (90 Days)

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Discovery Meetings Needed (90 Days)

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Qualified Prospects Needed (90 Days)

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Total Leads Needed (90 Days)

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Weekly Lead Generation Target

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Weekly Meeting Target

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Weekly Proposal Target

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Calculate per-seat pricing across three tiers with add-ons and project pricing

Inputs

Cost Per Seat ($)$85

Tier 1 Target Margin (%)40%

Tier 2 Target Margin (%)55%

Tier 3 Target Margin (%)65%

Number of Seats25

Results

Tier 1 Price Per Seat

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Tier 2 Price Per Seat

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Tier 3 Price Per Seat

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Tier 1 Monthly Revenue

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Tier 2 Monthly Revenue

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Tier 3 Monthly Revenue

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Tier 1 Monthly Profit

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Tier 2 Monthly Profit

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Tier 3 Monthly Profit

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Calculate project pricing, margin, and risk reserve for fixed-fee and T&M engagements

Inputs

Estimated Hours40

Blended Hourly Cost ($)$85

Bill Rate ($/hr)$200

Risk Reserve (%)25%

Materials/Subcontractor Cost ($)$2,000

Pricing Model (fixed/tm)—

Results

Total Project Cost

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Recommended Fixed Fee

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Fixed Fee Margin (%)

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T&M Not-to-Exceed

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Breakeven Hours (T&M)

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Calculate the return on investment your MSP service delivers to clients

Inputs

MSP Monthly Investment ($)$5,000

Number of Employees30

Average Loaded Hourly Rate ($)$65

Downtime Hours Prevented/Month20

Productivity Hours Saved/Month40

Average Security Incident Cost ($)$150,000

Security Risk Reduction (%)20%

Results

Monthly Downtime Prevention Value

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Monthly Productivity Recovery Value

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Monthly Security Risk Reduction Value

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Total Monthly Value Delivered

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Total Annual Value Delivered

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Return on Investment (%)

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Payback Period (Months)

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Compare per-seat and per-device pricing models for hybrid environments

Inputs

Total Users30

Workstations30

Servers3

Network Devices5

Mobile Devices15

Per-Seat Price ($)$150

Per-Workstation Price ($)$75

Per-Server Price ($)$300

Per-Network Device Price ($)$50

Per-Mobile Device Price ($)$25

Results

Per-Seat Model Total

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Per-Device Model Total

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Hybrid Model Total

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Effective Per-Seat (Device Model)

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Effective Per-Seat (Hybrid Model)

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Calculate security stack component pricing and total add-on revenue per client

Inputs

Number of Seats25

EDR Price Per Seat ($)$20

Email Security Per Seat ($)$5

Dark Web Monitoring Per Seat ($)$8

Security Awareness Per Seat ($)$5

MFA Enforcement Per Seat ($)$3

SIEM Base Price ($)$2,500

MDR Base Price ($)$3,500

Results

Total Security Stack Per Seat

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Total Security Stack Monthly

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Total Security Stack Annual

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Stack as % of Base MSP ($150/seat)

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Calculate technician utilization rates and capacity planning metrics

Inputs

Technician Name0

Loaded Hourly Cost ($)$65

Billable Hourly Rate ($)$150

Total Weekly Hours40

Weekly Billable Hours28

Non-Billable Meeting Hours/Week3

Annual PTO Hours80

Results

Utilization Rate (%)

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Weekly Revenue Generated

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Weekly Profit

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Annual Revenue Capacity

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Annual Profit Contribution

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Revenue per $1 of Cost

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Estimate your MSP's enterprise value based on revenue, EBITDA, and market multiples

Inputs

Annual Revenue ($)$1,500,000

Annual EBITDA ($)$300,000

Recurring Revenue (%)85%

Annual Growth Rate (%)20%

Monthly Churn Rate (%)1%

Gross Margin (%)55%

Results

Estimated EBITDA Multiple

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Conservative Valuation (EBITDA)

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Market Valuation (EBITDA)

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Optimistic Valuation (EBITDA)

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Conservative Valuation (Revenue)

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Optimistic Valuation (Revenue)

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EBITDA Margin (%)

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Calculate return on investment for vCIO services including strategic value and retention impact

Inputs

vCIO Monthly Fee ($)$3,500

Client Seats40

Per-Seat Price ($)$175

Churn Reduction (%)5%

Expansion Revenue Increase (%)15%

Annual Project Value from Roadmap ($)$25,000

Client IT Efficiency Savings ($)$15,000

Results

Annual vCIO Cost

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Total Annual Value Delivered

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vCIO ROI (%)

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Value Per $1 Invested

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