Back to The Therapy Practice Growth System — Pro Edition

12 Calculators

Interactive Calculators

Model your revenue metrics in real time. Adjust the inputs to see how pipeline coverage, deal velocity, and compensation scenarios change for mental health therapists & counselors.

Calculate your ideal caseload based on clinical capacity, income goals, and burnout prevention thresholds.

Inputs

Desired Annual Income (After Tax)10

Average Session Fee10

Estimated Tax Rate (%)10%

Annual Practice Expenses10

Max Sessions Per Day (Clinical)10

Days Per Week Seeing Clients10

Weeks Off Per Year10

Admin Hours Per Clinical Hour10

No-Show / Cancellation Rate (%)10%

Results

Total Revenue Needed

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Ideal Weekly Sessions

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Ideal Active Client Caseload

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Total Weekly Hours (Clinical + Admin)

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Capacity Utilization (%)

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Workable Weeks Per Year

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Compare net revenue, time investment, and practice freedom between cash-pay and insurance-panel practice models.

Inputs

Cash-Pay Session Rate150%

Insurance Reimbursement Rate150%

Weekly Billable Sessions150

Work Weeks Per Year150

Insurance Admin Hours Per Week150

Claims Denial / Delay Rate (%)150%

Annual Credentialing Hours150

Cash Collection Rate (%)150%

Value of Your Time ($/hr)$150

Results

Cash-Pay Gross Revenue

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Cash-Pay Net (After Time Cost)

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Insurance Gross Revenue

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Insurance Net (After Time Cost)

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Net Revenue Difference

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Effective Hourly Rate (Cash)

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Effective Hourly Rate (Insurance)

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Calculate the economics of group therapy including minimum viable group size, break-even, and profit per hour.

Inputs

Fee Per Group Member150

Target Group Size150

Group Duration (Weeks)150

Sessions Per Group150

Session Length (Hours)150

Marketing Cost Per Group150

Materials / Handouts Cost150

Room Cost Per Session150

No-Show Rate (%)150%

Your Individual Session Rate150%

Results

Gross Group Revenue

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Total Expenses

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Net Group Profit

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Profit Per Group Hour

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Minimum Viable Group Size

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Opportunity Cost (Individual Sessions)

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Group ROI (%)

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Estimate the saleable value of your therapy practice using revenue multiples, asset valuation, and goodwill estimation.

Inputs

Annual Gross Revenue$0.3

Net Profit Margin (%)0.3%

Active Client Count0.3

Average Annual Client Value$0.3

Recurring / Subscription Revenue (%)0.3%

EHR / Software Asset Value$0.3

Website & Digital Assets Value$0.3

Furniture & Equipment Value$0.3

Revenue Multiple (Low)$0.3

Revenue Multiple (High)$0.3

Goodwill Factor (0-1)0.3

Results

Annual Net Profit

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Tangible Assets

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Client List Value

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Goodwill Value

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Practice Value (Conservative)

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Practice Value (Optimistic)

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Practice Value (Most Likely)

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Profit Multiple (Low)

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Profit Multiple (High)

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Value Per Active Client

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Project annual revenue based on caseload, session mix, rates, and attrition with monthly breakdown.

Inputs

Intake Session Rate5%

Individual Session Rate5%

Couples Session Rate5%

Group Rate Per Person5%

Average Group Size5

Weekly Intake Sessions5

Weekly Individual Sessions5

Weekly Couples Sessions5

Weekly Group Sessions5

Weeks Worked Per Year5

Monthly Client Attrition (%)5%

Monthly New Client Growth (%)5%

Results

Annual Intake Revenue

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Annual Individual Revenue

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Annual Couples Revenue

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Annual Group Revenue

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Gross Annual Revenue

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Net Annual Revenue (Adjusted)

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Average Monthly Revenue

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Average Weekly Revenue

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Project income from clinical supervision including individual and group supervision hours with state requirement benchmarks.

Inputs

Individual Supervision Rate (Per Hour)400%

Group Supervision Rate (Per Person Per Hour)400%

Weekly Individual Supervision Hours400

Weekly Group Supervision Sessions400

Average Group Size400

Work Weeks Per Year400

Prep Hours Per Supervision Hour400

Annual Supervision Training Cost400

Supervision Liability Insurance Upcharge400

Results

Annual Individual Supervision Revenue

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Annual Group Supervision Revenue

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Gross Supervision Revenue

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Net Supervision Income

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Effective Hourly Rate (All-In)

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Total Weekly Time (Incl. Prep)

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Track and optimize your consultation-to-client conversion rate.

Inputs

Total Inquiries This Month65

Consultations Booked65

Consultations Conducted65

Clients Enrolled65

Average Enrollment Value$65

Target Conversion Rate (%)65%

Results

Inquiry-to-Consultation Rate

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Consultation Show Rate

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Consultation-to-Client Conversion

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Enrollment Revenue

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Revenue Gap at Target Conversion

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Calculate group therapy program economics and pricing.

Inputs

Participants per Group2

Price per Session per Person2

Total Sessions in Program2

Session Length (minutes)2

Prep/Debrief Time per Session (hours)2

Groups Facilitated per Month2

Results

Total Price per Participant

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Revenue per Session

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Total Program Revenue

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Effective Hourly Rate

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Monthly Group Revenue

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Annual Group Revenue

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Calculate the revenue potential of your lead magnet funnel.

Inputs

Monthly Email Subscribers2,400

Low-Cost Product Price2,400

Product Purchase Rate (%)2400%

Consultation Booking Rate from Buyers (%)2400%

Program Enrollment Rate from Consultations (%)2400%

Program Price2,400

Results

Monthly Product Buyers

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Monthly Product Revenue

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Monthly Program Enrollments

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Monthly Program Revenue

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Total Monthly Funnel Revenue

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Total Annual Funnel Revenue

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Design tiered therapy packages with component stacking and payment plan options.

Inputs

Standard Session Rate10%

Foundation Tier Sessions10

Transformation Tier Sessions10

Intensive Tier Sessions10

Intensive Session Multiplier10

Bonus Materials Value per Package$10

Pay-in-Full Discount (%)10%

Results

Foundation Tier Price

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Transformation Tier Price

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Intensive Tier Price

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Transformation Pay-in-Full (discounted)

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Transformation 3-Month Payment

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Transformation 6-Month Payment

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Calculate your true break-even rate, target rate with profit margin, and value-based pricing anchors.

Inputs

Desired Annual Salary$40

Monthly Overhead (rent, insurance, software, etc.)40

Billable Sessions per Month40

Admin Hours per Session40

Desired Profit Margin (%)40%

Results

Break-Even Rate per Session

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True Time per Session (hours)

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Target Session Rate (with margin)

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Projected Monthly Revenue

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Projected Annual Revenue

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Model your revenue mix across multiple streams.

Inputs

Monthly Individual Therapy Revenue$400

Monthly Group Program Revenue$400

Monthly Digital Product Revenue$400

Monthly Corporate/Contract Revenue$400

Monthly Workshop Revenue$400

Results

Total Monthly Revenue

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Individual Therapy %

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Group Programs %

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Digital Products %

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Non-Individual % (Diversification)

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Total Annual Revenue

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