12 Calculators

Interactive Calculators

Model your revenue metrics in real time. Adjust the inputs to see how pipeline coverage, deal velocity, and compensation scenarios change for coffee shops & cafes.

Calculate the true cost of goods sold for every beverage on your menu including beans, milk, syrups, cups, and waste.

Inputs

Drink Name3

Menu Price ($)$3

Espresso/Bean Cost ($)$3

Milk Cost ($)$3

Syrup/Flavor Cost ($)$3

Cup + Lid + Sleeve Cost ($)$3

Other (stir stick, napkin, etc.) ($)$3

Waste %3

Results

Total COGS ($)

—

Margin per Drink ($)

—

Margin %

—

COGS %

—

cogs percent Benchmarks

excellent: < 20%good: 20-25%needs improvement: > 25%

margin percent Benchmarks

excellent: > 80%good: 75-80%needs improvement: < 75%

Calculate your daily, weekly, and monthly break-even revenue based on fixed costs, variable costs, and average ticket.

Inputs

Monthly Rent ($)$26

Monthly Labor Cost ($)$26

Monthly Utilities ($)$26

Monthly Supplies & Misc ($)$26

Monthly Technology/Software ($)$26

Average Ticket ($)$26

Average COGS %26

Operating Days per Month26

Results

Total Monthly Fixed Costs ($)

—

Monthly Break-Even Revenue ($)

—

Daily Break-Even Revenue ($)

—

Daily Break-Even Transactions

—

Daily Target Revenue (+20%) ($)

—

Daily Target Transactions (+20%)

—

break even transactions daily Benchmarks

cafe only: 80-150cafe plus catering: 60-120

target revenue daily 20pct Benchmarks

small shop: $800-1,200medium shop: $1,200-2,500large shop: $2,500-5,000

Calculate profitable pricing for catering orders including coffee carafes, pastry boxes, breakfast platters, and on-site service.

Inputs

Catering Item1

Total COGS ($)$1

Labor Hours1

Labor Rate ($/hour)$1

Packaging Cost ($)$1

Delivery Cost ($)$1

Target Margin %1%

Number of Guests Served1

Results

Total Cost ($)

—

Minimum Price ($)

—

Price per Person ($)

—

Profit ($)

—

Actual Margin %

—

actual margin Benchmarks

excellent: > 65%good: 55-65%needs improvement: < 55%

price per person Benchmarks

coffee service: $3-5pastry service: $4-6full breakfast: $8-15

Compare prices against competitors

Inputs

Primary Input0

Secondary Input0

Adjustment Factor0

Results

Result

—

Percentage

—

excellent Benchmarks

0: >1: 2: 93: 04: %

good Benchmarks

0: 71: 02: -3: 94: 05: %

needs improvement Benchmarks

0: <1: 2: 73: 04: %

Calculate the total revenue and profit a customer generates over their entire relationship with your shop.

Inputs

Average Ticket ($)$12

Visits per Week12

Average Margin %12%

Customer Lifespan (months)12

Customer Acquisition Cost ($)$12

Annual Loyalty Program Cost per Member ($)$12

Results

Weekly Revenue per Customer ($)

—

Monthly Revenue per Customer ($)

—

Lifetime Revenue ($)

—

Lifetime Profit ($)

—

LTV:CAC Ratio

—

lifetime value to cost ratio Benchmarks

excellent: > 20xgood: 10-20xneeds improvement: < 10x

lifetime revenue Benchmarks

daily customer: > $2,000weekly customer: $500-2,000occasional customer: < $500

Track 5 key daily metrics with targets and trends

Inputs

Primary Input0

Secondary Input0

Adjustment Factor0

Results

Result

—

Percentage

—

excellent Benchmarks

0: >1: 2: 93: 04: %

good Benchmarks

0: 71: 02: -3: 94: 05: %

needs improvement Benchmarks

0: <1: 2: 73: 04: %

Track and project food attachment rates with revenue impact

Inputs

Primary Input0

Secondary Input0

Adjustment Factor0

Results

Result

—

Percentage

—

excellent Benchmarks

0: >1: 2: 93: 04: %

good Benchmarks

0: 71: 02: -3: 94: 05: %

needs improvement Benchmarks

0: <1: 2: 73: 04: %

Calculate optimal staffing levels based on hourly revenue targets

Inputs

Primary Input0

Secondary Input0

Adjustment Factor0

Results

Result

—

Percentage

—

excellent Benchmarks

0: >1: 2: 93: 04: %

good Benchmarks

0: 71: 02: -3: 94: 05: %

needs improvement Benchmarks

0: <1: 2: 73: 04: %

Measure the return on investment of your loyalty program including platform costs, reward redemptions, and incremental revenue.

Inputs

Monthly Transactions0

Loyalty Enrollment Rate %0%

Member Frequency Lift %0

Average Ticket ($)$0

Average Margin %0%

Platform Cost ($/month)$0

Reward Redemption Rate %0%

Average Reward COGS ($)$0

Results

Monthly Loyalty Members

—

Monthly Incremental Revenue ($)

—

Monthly Program Cost ($)

—

Monthly Incremental Profit ($)

—

Program ROI %

—

roi percent Benchmarks

excellent: > 400%good: 200-400%needs improvement: < 200%

member frequency lift Benchmarks

excellent: > 40%good: 20-40%needs improvement: < 20%

Rank every menu item by profitability and popularity to identify Stars, Plows, Hidden Gems, and Dogs.

Inputs

Menu Item Name0

Monthly Sales (units)0

Menu Price ($)$0

COGS per Unit ($)$0

Category0

Results

Monthly Revenue ($)

—

Monthly Profit ($)

—

Margin %

—

Classification

—

Project monthly revenue based on seasonal patterns

Inputs

Primary Input0

Secondary Input0

Adjustment Factor0

Results

Result

—

Percentage

—

excellent Benchmarks

0: >1: 2: 93: 04: %

good Benchmarks

0: 71: 02: -3: 94: 05: %

needs improvement Benchmarks

0: <1: 2: 73: 04: %

Calculate wholesale prices, margins, account profitability

Inputs

Primary Input0

Secondary Input0

Adjustment Factor0

Results

Result

—

Percentage

—

excellent Benchmarks

0: >1: 2: 93: 04: %

good Benchmarks

0: 71: 02: -3: 94: 05: %

needs improvement Benchmarks

0: <1: 2: 73: 04: %